Information for new parents
Welcome to East Ardsley Primary Academy (EAPA). This is an exciting time for your family as your child begins their school life here at EAPA. We hope that your child will be very happy, and enjoy many achievements whilst they are here. If you do have any concerns at all, please speak to your child’s teacher in the first instance, or if you wish you can arrange to see any of the Senior Leaders in school or our Family Support Worker.
The School Day
The school day officially begins for all children at 8.50 am, Staff will open the external classroom doors via the playgrounds at this time and welcome the children into school. All external doors with the exception of the hall doors will be closed at 9.00am for learning to commence, any children arriving up to 9.05am can use the Hall door. Any children arriving after 9.05am will have to enter through the main school office where an adult will be required to sign the child into school, a late mark will be registered and a reason for lateness will be required.
The school day ends at 3.20 pm for children in F2 (Reception Class), they can be collected from the external classroom door which is where you have left them in the morning
All children in KS1 (Year 1 & 2) and KS2 (Years 3, 4, 5 & 6) finish their school day at 3.30pm; they also exit the building via the door they enter at the beginning of the day.
Any children not collected by 3.40pm will be taken to the school office, where we will attempt to make contact with parents/carers; we do not have an after school childcare facility at EAPA,
Please inform us if you have to change your collection arrangements during the day, or if you will be late collecting your child. Ideally, please let your class teacher know if your child is going home with someone else by contacting the teacher via Tapestry or speaking to a member of the office staff at least 24 hours in advance unless it is an emergency. Please inform a member of staff if someone different or new will be collecting your child, please be aware we will be asking for them to show ID or give a password, if we have not met them in school before.
Parents are NOT to drive in to the school to drop off or collect children at any time, unless by prior arrangement with the school, if there are special circumstances. This includes for breakfast and any after school clubs. Reducing traffic around the school site makes it a much safer area for children and we appreciate parents and carers co-operation with this. Please make sure that you use the footpaths provided to walk in with children and not the vehicular entrance.
All prescribed medicines, including asthma inhalers and epi-pens which children may need at school must be handed to the school office. They must have the prescribed label which should include, the child’s name, content and exact dosage required and must be accompanied by a form signed by a parent/carer giving permission and clear instructions for their administration (copies of this are available from the school office) They may be collected from the school office at the end of the school day. Asthma inhalers are kept within the child’s classroom to enable ease of access.
If your child has a more serious or long term medical condition such as a nut allergy or asthma please ask for a health care plan which we will need you to complete so we have all relevant details about medication and care of your child.
No jewellery should be worn in school.
For most events, including trips and visits we ask parents to pay us through ‘Parentpay’ an online payment service for parents. Log in details will be sent to you as soon as your child has been uploaded onto our MIS. If you have any difficulties accessing or using the site please contact the school office and they will help you.
Hot meals, cooked from fresh ingredients are prepared in our own on site kitchen. There are two choices which the children will choose in advance. All children in Reception and KS1 (Years 1&2) are currently entitled to a free school meal paid for by central government, however, it is important that parents of children who are eligible for Pupil Premium funding fill in the form as this entitles the school to extra funding. We would strongly recommend that your child is encouraged to try school dinners.
We ask all parents to please make sure that they notify us in writing of any allergies or dietary requirements your child may have, even if you have already verbally provided us with this information. This may, for example, include if you would like your child to only have a vegetarian hot meal choice.
The cost of a school meal is £2.20 per day for those children in KS2 whose parents do not qualify for Free School Meals.
For those parents who decide to send a packed lunch from home, we ask parents to provide a healthy and balanced lunch which will meet your child’s nutritional requirements. Please remember to not put the following in your child’s packed lunch: fizzy drinks, cocktail or kebab sticks, metal knives or forks, foods containing nuts or sesame, or sweets and chocolates.
Children in classes Reception to Year 2 receive a free piece of fruit or vegetable each day, usually at snack time, as part of the government scheme, so there is no need to send any extra snacks in with your child. Children up to the age of 5 are eligible for a free carton of milk each day. After they are 5 however, there is a fee for this. Information regarding this is enclosed in the welcome pack.
We run a popular Breakfast club which operates from 8.00am daily, term time only (excluding INSET days), with breakfast being served until 8.30am and current costs for each session is £2.
The children will be offered cereals, toast and fruit juices for breakfast. They will have a chance to chat to their friends, read, play games all before going to their classrooms at the start of the school day.
As the Breakfast club is so popular at times we have to have a waiting list, Parents interested in using this facility can contact Miss Batty in the School Office in the first instance, but will need to complete a form
At EAPA we take attendance very seriously and have a dedicated attendance team to support any children and families who find attending school difficult. We strive for all children to reach our attendance target of at least 97% this allows for 5 days across the academic year for genuine illness or unforeseen circumstances.
It is the responsibility of all parents/carers to notify the school office if your child is going to be absent, please notify us (in person or by phone) each morning of the absence and provide a reason, if we are not aware why your child is absent we will contact you and this may be in the form of a home visit. Further details about exclusion periods for infectious illness are available from the school office. It is the schools decision whether or not to authorise an absence. An explanation for any absence does not automatically enable it to be treated as authorised and not if the school considers the reason unacceptable.
Please make appointments outside of the school day where possible, if an appointment has to be taken during school hours please attempt to make them as late as possible during the afternoon.
Children not achieving school target will be monitored by the school in the first instance but we may contact you to arrange an appointment where we can discuss the issues causing absence and see if we are able to support in any way.
Leave of Absence
From 1st September 2013 The Department of Education amended legislation and Headteachers are no longer able to authorise absence during term time unless the reason for the request is “exceptional circumstances”
As a school we actively discourage term time Leave of Absence. The Governors have agreed:-
*Leave of absence may be granted in “exceptional circumstances” but you may be asked to provide evidence of the reason
*If a parent/carer does not seek, or is not granted permission and chooses to take their child/children out of school during term time, this will be recorded as an unauthorised absence and may result in a penalty notice.
A Leave of Absence form will be required to be completed due to safeguarding reasons.
If you intend to take your child out of school during term time, please do so openly, we promote honesty and truth talk with all children at EAPA.
All visitors must report to the main school office on arrival and departure. Any children leaving the school premises during the school day to attend authorised medical appointments or going home due to illness must be signed out at the main school office.
You will find further information on the school website regarding all of our policies, if the policy you are looking for is not available, please contact the school office.
As a school we use Tapestry learning journal to share lots of exciting news that involves your child. All parents/carers can use it either by downloading a free app onto your phone or tablet or accessing via the internet on the website tapestryjournal.com. When your child has started school you will be sent a secure email link which allows you to view what they have been getting up to during the school day. You can also use it to share your own news about your child.
We also send out a weekly newsletter which is packed with information about what has been happening in school, dates for your diary and other useful information. This is sent out via email, and published on the website and Tapestry at the end of each week. Please make sure your up to date details including email address is provided so you can keep up to date with everything that is going on. As with Tapestry you can download an app to your phone (School Jotter) for easy access to the school website and newsletter.
Individual letters are also sent out regarding trips, productions etc, please check your child’s school bag regularly and speak with your child’s class teacher if you think you may have missed something.
We also keep in contact via text messages, this is often the quickest way to communicate with parents on mass if an after school club has had to be cancelled at short notice.
It is your responsibility to keep us notified of any changes to your contact details, on occasion we may need to contact you during the day if for example your child is unwell. If possible please always ensure we have three emergency contacts per child.
We expect all children to wear school uniform every day. Wearing school uniform makes a huge difference to how children feel and behave whilst they are at school.
We wear a white polo shirt with grey trousers or skirt and a navy school sweatshirt or cardigan.
All uniform can be ordered through the school website.
Please ensure all school uniform is named.
It is important that your child wears sensible and safe footwear. Children are very active in outdoor provision and lunch times and need to wear shoes that are safe for them to run, jump, climb and play ball games in. We are happy for them to wear shoes with Velcro fastenings, No laces please, unless your child can confidently tie them independently.
Children are allowed to bring a named water bottle for use throughout the day, please only provide plain water.
PE Kit – PE is a compulsory subject in the National Curriculum. All children must take part unless we have written permission from a parent/carer to say that they have a medical condition or injury which prevents them from participating. Please be aware we may ask for evidence from your child’s GP
We spend lots of time outside in all weathers, please ensure your child has the appropriate outer wear to suit the weather, waterproof coat and wellies all year round and sun hat and sun cream for the summer months.
We operate an ‘open door policy’ at EAPA, we welcome any parent/carer to come and speak with us about any concern or compliment you may have, we want to work collaboratively with parents and carers to ensure your child is happy and thrives at EAPA.
As well as our teaching staff we have a Family Support Worker and Learning Mentor to meet the pastoral needs of the children and to work with our families. They can be contacted through the main school office.
Where you have concerns that you do not feel are being addressed effectively by the teaching or pastoral staff, please make an appointment to speak to a member of the Senior Leadership Team.
We all want what is best for your child’s academic and social and emotional progress and work well as a team to achieve this. Our website has lots of useful information to support you and our office staff are always willing to help if you have any queries. Please do not hesitate to get in touch. We are here to help.